We started working with North Lincolnshire Council to do a maturity assessment to gauge how ready for transformation the Council was. We’ve written in more detail about the four steps that we took to assess the council’s digital maturity. At the end of the process, we gave the Council 10 recommendations on how to start transforming their services in a user-centred way and identified services that would be good candidates for exemplars. Some of those recommendations included:
- how to create multidisciplinary teams to build user-centred services
- how to change your culture and separate digital transformation from ICT
- adopting the digital, data, and technology profession framework
- working in the open by talking about transformation through blogging and weeknotes
- engaging with networks like #OneTeamGov to share and learn from other public sector organisations
What we did
The first stage was to find out what the organisation was doing currently and what it wanted to achieve. We adopted a framework to assess organisations for digital maturity which looks at aspects like organisational culture, technology, data, and reporting. Organisations then mark where they are on a scale from not digital to fully digital.
We also used a combination of workshops, user research with staff and residents, surveys, and empathy mapping to understand the teams and the work that they do. Once we’d done the assessment, we asked them to prioritise the areas that they wanted to focus on.
The next stage was looking at services which would be “exemplars”. This identifies services which will go through a digital transformation, so the council can then take the lessons learned to help build other services in the future. We did a design thinking exercise to help identify the exemplar services and used some of the criteria below:
- Who were the services for?
- What size and scale is the service?
- How frequently is it used?
- Are there any savings to be made?
- Can we improve the customer experience?
- Are the team running the service ready for change?
What we learned
This was a new type of project for us. The main difference with other projects we’ve done before was North Lincolnshire council weren’t looking to deliver a specific product or service. They wanted to become more agile and user-centred as an organisation, so they could use digital channels where possible to improve the delivery of their services.
In this case, the outcome was to build capability by increasing people’s knowledge about digital and its approaches, so that as an organisation they could deliver better services for their residents in future, not just build another website.